A.A. Privacy Policies

General Service Office’s A.A. Web site This information is provided to explain our online information practices and the choices you have in the way information is collected and used on this Web site. The Information We Collect
At G.S.O.’s Web site, we do not require personally identifiable information from you in order to access and use the Web site. Certain functions, such as online information or registration forms, do require you to voluntarily submit personally identifiable information, which may include: name, organization, address, and telephone and fax numbers. How We Use the Information
Any personally identifiable information submitted by you is kept strictly confidential and separately from the Web site, and is used solely by G.S.O. to provide the information that you requested or for your registration to Regional Forums and/or International Conventions. We do not provide or forward personally identifiable information to any organization. Cookies
Portions of G.S.O.’s Web site use “cookies.” Cookies are small text files placed on your computer. G.S.O. uses cookies to facilitate your ongoing access to and use of the Web site, to track site usage, and to compile nonpersonal aggregate data in order to improve content and efficiency on the Web site. We do not link personally identifiable information submitted by you through the online forms on G.S.O’s Web site to the data stored in the cookies. Most browsers and certain third-party utilities allow for you to accept or deny cookies from this or any other Web site. If you deny the use of cookies you will still be able to use our Web site. Third Party Sites
Portions of G.S.O.’s Web site contain links to other Web sites. When leaving our Web site you will see a disclaimer statement. You should consult the other Web site’s privacy statement for more information, as those practices may differ from ours. How to Contact Us
If you have any questions or concerns about this privacy statement, you may contact us at:
General Service Office
P.O. Box 459
Grand Central Station
New York, N.Y. 10163
(212) 870-3400
email: privacystatement@aa.org

Approved by A.A.W.S. September 19th 2003

back to

Web site Policy

The purpose of the Web site is:

To serve the fellowship of Alcoholics Anonymous.

To serve as a resource for A.A. members, professionals working with alcoholics, the media, and the public at large.

To provide accurate and consistent information about Alcoholics Anonymous.
To provide information about services and activities provided by the General Service Office.
To encourage participation of A.A. members, groups and committees in A.A. services and activities.

Additionally:

Oversight of the Web site shall be the responsibility of the A.A.W.S. Board of Directors, acting through its Services Committee.
A.A.W.S. shall provide an annual report regarding web site activity to the trustees’ Committee on Public Information (P.I.).*
A.A.W.S. shall provide quarterly reports regarding web site activity to the trustees’ Committee on P.I.*

The Web site shall provide, whenever practicable, information in three languages: English, French, and Spanish.
The Web site shall make use of existing A.A. materials whenever practicable.
The Web site shall provide contact information to General Service Conference Areas by listing and linking to existing Web sites.
The Web site shall provide contact information and assistance by including a list of Central Offices, Intergroups and Answering Services in the U.S. and Canada, international General Service Offices, and online intergroups, including Web site and Email links where applicable.
The Web site shall include a disclaimer break before linking to any external web page.
The Web site shall include selected Archive information and material.
A.A. literature shall not be sold on the Web site, but catalog information, including prices, may be included, as well as information on where to purchase A.A. literature.
The Web site shall welcome users to make suggestions about the Web site design and content.
This Policy shall be reviewed annually by the A.A.W.S. Board of Directors.

Approved by A.A.W.S. January 25, 2007

__________

* As per 2004 Conference Advisory Action (Public Information Committee)

back to

Intellectual Properties Policy

Approved by the A.A.W.S. Board January 27, 2005

A.A.’s Copyrights
A.A.W.S. holds numerous copyrights in trust for A.A. as a whole in the many written works, videos, cassettes, CDs, and other materials produced and published by A.A.W.S. both in English, as well as in other languages.

Licensing Policy
Generally, A.A.W.S limits licensees for the publication and distribution of A.A. literature, to General Service Offices (G.S.O.s) in other countries and literature committees around the world. The “Current Conference Charter” provides guidance in the matter: “In countries where a General Service Structure exists, the United States/Canada Conference will delegate sole right to publish our Conference-approved literature to the General Service Board of the structure.”
Reprint Policy
Our reprint policy, however, is different from our licensing policy. As stated in The A.A. Service Manual: “Local A.A. publications are permitted to quote a phrase, sentence or brief paragraph excerpted from A.A. literature such as The Big Book, Alcoholics Anonymous, the Twelve Steps and Twelve Traditions, The A.A. Service Manual and Conference-approved pamphlets without a prior, written request to do so…, (accompanied by a credit line (that) should read: Reprinted from (name of publication, page number), with permission of A.A. World Services, Inc.)” Non-A.A. individuals and entities may not reprint A.A. copyrighted materials without prior approval granted pursuant to a written request.
Trademarks and Logos
A.A. World Services and the Grapevine have registered a number of trademarks and logos, and the guidelines for using them are based partly on legal considerations and partly on the nature of A.A.
The following is a complete list of registered trademarks and service marks that symbolize Alcoholics Anonymous, its work and its purpose: A.A.; Alcoholics Anonymous; The Big Book; Box 4-5-9; The Grapevine; A.A. Grapevine; GV; Box 1980, La Viña.
Use of these marks on goods or services that do not emanate from A.A.,and have not been approved by A.A., both infringes upon and dilutes A.A. marks, in legal terms. The resulting harm is that the marks and A.A. itself, since A.A. is what the marks symbolize, will come to be associated with a variety of products and services that are not part of A.A., and are not consistent with A.A.’s purpose. This will cause the marks to lose their meaning and significance as symbols of Alcoholics Anonymous.

back to

A.A. Literature Translation Policy

Translations of A.A. Literature, Including Publication and Licensing Considerations

I. General Considerations

A. A translation of copyrighted text constitutes a derivative work, and, as such, permission of the copyright owner is required prior to undertaking the translation.

B. The AAWS policy regarding licensing and publication of AA material is based on, and guided by, the provisions of the Current Conference Charter: “In countries where a General Service Structure exists, the United States/Canada Conference will delegate sole right to publish our Conference-approved literature to the general Service Board of that country.”

C. AAWS has a policy of long-standing whereby, at the request of another General Service Structure, financial assistance for the publication of a piece of literature is provided, where appropriate (see “’Foreign Aid’---literature carries the message,” The Thirty-Fourth Annual Meeting of the General Service Conference of Alcoholics Anonymous, 1984, pg 16-17). Historically, such assistance has taken the following form: AAWS will advance the money for the publication of a particular piece of (usually, translated) literature. AAWS will retain title to the inventory, but the requesting Structure will be permitted to sell off the inventory, using a portion of the sale price to repay AAWS, and reserving a portion to finance the next printing of the piece.

D. All translations shall be made from the most recent, English language version of the work.

E. In order to be considered complete, all translations of Alcoholics Anonymous (the Big Book), regardless of how initiated, shall contain all of the front matter appearing in the U.S/Canada English language version, including The Doctor’s Opinion, and the Forewords and Preface; the basic text appearing on pages 1-164; and Dr. Bob’s Nightmare and the appendices, which are presented in the rear of the book. Whether any other material, which does not appear in the original, will be permitted to be included in the translation shall be determined on a case-by-case basis. Permission to include such additional material, where the material is in conflict with the message conveyed by the Big Book, will not be granted.

II. Translations

A. Request For Permission To Translate

1. When AAWS receives a request from someone wishing to translate AA literature on his/her own initiative, the Publications Department will determine if there is an existing, authorized translation in the U.S. or overseas. If such a translation exists, the request will be denied. If a translation does not exist, the requesting party will be asked to translate some representative portions of the work (e.g., Chapter 5, plus an additional chapter or two in Alcoholics Anonymous), so that the translation might be reviewed by a professional translation service for its consistency with the original text. The requesting party will also be asked to defer further work until the sample has been checked, and will be advised that, in any case, in order to obtain permission to proceed with the translation, the copyright in the translation project would have to be assigned to AAWS.
2. Once checked, and there has been agreement to assign the copyright to AAWS, the sample will be returned to the requesting party with either permission to proceed with the translation, or with recommendations for changes. In the latter case, the party will be requested to make further submissions until a satisfactory translation is achieved.

Upon receipt of an acceptable version of the translation, the general policies regarding possible licensing, publication, and distribution of the translation, will apply, including a determination regarding the applicability of overseas literature publication assistance.

If, after several submissions, the translator is unable to provide an acceptable translation, then the Board will consider whether any further assistance can be given in the matter. That is, based on input from the Staff member on the Overseas Assignment, the Staff generally, and the Publications Department, the Board will determine if there is a present, compelling need for the translation; and will further determine if the budget will accommodate the expense of a translation by AAWS. If the answer is “yes” to both these questions, then the Publications Department will schedule the preparation of such a translation.

B. Request That AAWS Undertake A Translation

1. From time to time, AAWS will receive an external request (i.e., outside of the three corporate boards) to translate (usually, including a request to publish) a piece of literature. Based on input from the Staff member on the Overseas Assignment, the Staff generally, and the Publications Department, the Board will determine if there is a present, compelling need for the translation; and will further determine if the budget will accommodate the expense of a translation by AAWS. If the answer is “yes” to both these questions, then the Publications Department will schedule the preparation of such a translation.
2. AAWS may initiate - or, initiate upon the request of the General Service Board – the development of a translation, within its own discretion. In the exercise of its discretion, all relevant factors, including need, cost, publication, pricing, distribution, and the applicability of overseas literature assistance, will be considered by the AAWS board.
3. On other occasions, between Board meetings, the General Manager, the Overseas Desk, or the Publications Department may receive a request to create a translation where the need is readily apparent, and where the expense involved will not meaningfully impact the budget. In such instances, General Manager may direct the Publications Department to begin development of the requested translation.

C. Translations Completed Without Prior Board Permission

1. When AAWS receives a translation of A.A. literature that was developed without prior permission, the Publications Department will determine whether an approved translation already exists in the U.S. or overseas. If such a translation exists, the party submitting the translation will be informed, and will be asked to refrain from any further activity regarding the translation. If a translation does not exist, the party submitting the translation will be advised that the translation must be reviewed by a professional translation service for its consistency with the original text. The party will also be asked to defer any further activity regarding the translation until it has been checked; and will be advised that the copyright in the translation will have to be assigned to AAWS.
2. Once checked, and there has been agreement to assign the copyright to AAWS, the translation will be returned to the party submitting it with recommendations for changes, and the party will be requested to make further submissions until a satisfactory translation is achieved.
  
  Upon receipt of an acceptable version of the translation, the general policies regarding possible licensing, publication, and distribution of the translation, will apply, including a determination regarding the applicability of overseas literature publication assistance.
  
  If, after several submissions, the translator is unable to provide an acceptable translation, the party submitting the translation will be asked to discontinue further translation efforts, and to refrain from any further activity with respect to the translation. The Board will then consider whether any further assistance can be given in the matter. That is, based on input from the Staff member on the Overseas Assignment, the Staff generally, and the Publications Department, the Board will determine if there is a present, compelling need for the translation; and will further determine if the budget will accommodate the expense of a translation by AAWS. If the answer is “yes” to both these questions, then the Publications Department will schedule the preparation of such a translation.
  
  _____________
  
  Note: although the personal stories in the Spanish translation were circulated for approval, it is likely that such approval occurred because AAWS publishes the Spanish translation for use in the US/Canada. It does not appear that personal stories appearing in other translations of the Big Book were the subject of AAWS approval. The caveat regarding additional material is more concerned with the addition of text that tends to amend, or otherwise modify, the substance of the basic text. For example, there was some discussion by AAWS concerning additional, explanatory text that was added to the Russian translation. The additional text was ultimately approved.